Executive Assistant and Development Associate Vacancy at Microcredit Summit Campaign in Washington, DC.United States

Post:Executive Assistant and Development Associate
Organization:Microcredit Summit Campaign
Location:Washington, DC.United States 
Opportunity Type: Job
About the Organization:
Microcredit Summit Campaign (MCS) is a global anti-poverty campaign. It helps to bring together microfinance practitioners, advocates, educational institutions, donor agencies, international financial institutions, NGOs, and others involved with microcredit to promote best practices in the field, to stimulate the interchanging of knowledge, and to work towards reaching their goals. MCS seeks to reach and empower the world’s poorest families with microloans.

About the Job:
MCS is seeking an Executive Assistant and Development Associate. S/he will have two main areas of responsibilities including providing support for the campaign's donor development outreach as well as in providing the administrative and financial processing support. The position is based in Washington, DC.

Tasks and Responsibilities:

    Campaign executive assistant: (70%)

•         Liaise with ref'€™s bookkeeping and director of finance, execute approved check and wire requests, reimbursement requests, and credit card expense reporting;
•         Draft and monitor the campaign'€™s annual budget in close coordination with the campaign director, program mangers, and ref'€™s director of finance;
•         Track the campaign'€™s actual spending throughout the year against the budget and report to the director on a regular basis. Schedule and perform monthly budget review meetings with program managers;
•         Review contracts and MoUs, track payment dates, and initiate all campaign payments (checks or wire transfers) to vendors. Manage phone/mail correspondence with vendors;
•         Assist the program managers with reviewing resumes, setting up interviews, and sending offer letters to campaign staff and interns. Provide orientations for new interns and staff and help them get set up. Coordinate building and office access for interns and staff with ref office manager;
•         Schedule and arrange executive meetings, appointments and travel plans, and assist with the preparation of documents, correspondence, and presentations;
•         Manage campaign virtual resources, including the skype business account, online file system, and project management online platform;
•         Provide assistance and management support for campaign special events.
•     Development support: (30%)
•         Develop an implementation plan for growing the campaign'€™s individual donor base through the donor management system;
•         Provide regular reports to the director about individual donor contributions and provide recommendations on further expansion;
•         Prepare an annual donor mailing and monthly thank-you letters to donors;
•         Provide support to the campaign director in cross-program fundraising activities and development of competitive fundraising proposals and concept notes;
•         Conduct research on donor prospects or new business opportunities;
•         Assist in the creation of a grants tracker to monitor grant spending and donor prospects;
•         Assist the campaign's grant associate in the drafting, revision, and submission of grant reports and in keeping the grants tracker current..

Qualifications:

•     At least 2 years of experience providing top-level financial and administrative support in a fast-paced environment, preferably within the field of international development;
•     Experience providing assistance and support to senior-level staff, especially as pertains to managing calendar and correspondence of senior-level staff;
•     Demonstrated experience in tracking grant-related details such as reporting, spending, and applying;
•     Superior administrative capacity to manage details and deadlines associated with multiple projects with minimal oversight;
•     Proven ability to develop processes and systems and create efficiencies in managing administrative backstopping for diverse program areas;
•     Demonstrated past experience in financial tracking of program expenditures and budget management;
•     Demonstrated ability to develop positive and reinforcing working relationships and work closely as part of a small, dedicated team;
•     Adept at providing quality customer-service to a variety of constituencies;
•     High level of proficiency with Microsoft Office, including Word, XLS, PPT, and Outlook;
•     Comfort working with databases (including funder tracking and management software);
•     Good written and oral communication skills in English are necessary. Proficiency in Spanish and/or French are preferred.             

Posted: 15 Jul 2013
Closing Date: 02 Aug 2013

How to Apply:

 http://www.microfinancegateway.org/p/site/m//template.rc/1.11.191988